Legal Administrative Assistant
Description We are looking for an experienced, high-energy legal assistant who can help the busy attorneys and paralegals at our law office assist our clients.
You'll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines.
You'll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently.
If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today! ResponsibilitiesWe are a small but fully staffed law firm with three Attorneys, a case manager, three paralegals, a client impression expert, two directors of client engagement, and a billing specialist.
As the Legal Office Assistant, you are here to be the go-to person for office assistance.
o Serve as the backup for answering incoming phone calls o Take messages and pass them along to the appropriate parties o Daily voicemail maintenance o Open and close client files o Filing for case files o Help with the mail o Filing legal documents with the Courts o Send welcome packets to new clients when asked o Update client information in our case management system o Send appropriate cards/gifts to current clients; and o Other tasks as assigned This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/wk and has the potential to become full-time.
o Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested o Be willing to take on any other necessary administrative tasks to help the firm run smoothly o Perform legal research, as needed, with help from attorneys and paralegals o Use daily time records to properly process client billing with support from the accounting department o Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines QualificationsWe are a FUN TEAM that respects one another, who also wants to do something meaningful and important.
We are professional and serious when the situation warrants it.
o Must be a resident of the Upper Marlboro area in Prince George's County, Maryland o Must have legal office experience o Must have a pleasant phone voice o Must be detail-oriented o Must be patient o Must be punctual o Must not get flustered when the day does not go the way you were expecting o Must be willing to learn software applications o Must be familiar with mail practices o Must be willing to drop everything and file documents with the Courts o Must be willing to drop everything and run unexpected errands o Must be willing to act as the backup to our Legal Intake Specialist, when necessary o Must have a valid driver's license o Must have a reliable vehicle o Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working; and o Must be familiar with Google Drive and G-Suite products Preferences o Family law experience is highly desired We want to see you set goals and look forward to seeing you eclipse them.
We want to assist and encourage you to excel in both your professional and personal targeted life dreams.
Come join us! o Must be able to type at least 50 WPM o Applicants must have excellent communication skills and organizational skills o Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary o Associate's degree, or some college is preferred; high school diploma or equivalent is necessary o Proficient with MS Office products Recommended Skills Attention To Detail Billing Case Management Systems Communication Coordinating Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
You'll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines.
You'll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently.
If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today! ResponsibilitiesWe are a small but fully staffed law firm with three Attorneys, a case manager, three paralegals, a client impression expert, two directors of client engagement, and a billing specialist.
As the Legal Office Assistant, you are here to be the go-to person for office assistance.
o Serve as the backup for answering incoming phone calls o Take messages and pass them along to the appropriate parties o Daily voicemail maintenance o Open and close client files o Filing for case files o Help with the mail o Filing legal documents with the Courts o Send welcome packets to new clients when asked o Update client information in our case management system o Send appropriate cards/gifts to current clients; and o Other tasks as assigned This position is a mix of working in the office and running errands, and we anticipate that this position will begin at approximately 35-40 hours/wk and has the potential to become full-time.
o Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested o Be willing to take on any other necessary administrative tasks to help the firm run smoothly o Perform legal research, as needed, with help from attorneys and paralegals o Use daily time records to properly process client billing with support from the accounting department o Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines QualificationsWe are a FUN TEAM that respects one another, who also wants to do something meaningful and important.
We are professional and serious when the situation warrants it.
o Must be a resident of the Upper Marlboro area in Prince George's County, Maryland o Must have legal office experience o Must have a pleasant phone voice o Must be detail-oriented o Must be patient o Must be punctual o Must not get flustered when the day does not go the way you were expecting o Must be willing to learn software applications o Must be familiar with mail practices o Must be willing to drop everything and file documents with the Courts o Must be willing to drop everything and run unexpected errands o Must be willing to act as the backup to our Legal Intake Specialist, when necessary o Must have a valid driver's license o Must have a reliable vehicle o Must have valid automobile insurance that includes medical coverage for yourself and others involved in a vehicle accident while you are working; and o Must be familiar with Google Drive and G-Suite products Preferences o Family law experience is highly desired We want to see you set goals and look forward to seeing you eclipse them.
We want to assist and encourage you to excel in both your professional and personal targeted life dreams.
Come join us! o Must be able to type at least 50 WPM o Applicants must have excellent communication skills and organizational skills o Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary o Associate's degree, or some college is preferred; high school diploma or equivalent is necessary o Proficient with MS Office products Recommended Skills Attention To Detail Billing Case Management Systems Communication Coordinating Curiosity Estimated Salary: $20 to $28 per hour based on qualifications.
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